Duties – Officers and Committees

Board Members

Club Officers are elected at the May or June meeting, and attend all Board meetings. The PGC Board generally meets a week prior to the monthly Club meeting. Officer attendance is requested, and committee chairs may be invited as needed.

Officers’ Duties

President – The president guides and directs the Club for a two-year term and is the liaison between the Club and the Federation. The president is responsible to secure a meeting place for Club meetings, reside over all monthly Club and Board meetings and appoint a Program chairperson. Upon completion of the term, the president attends all Board meetings for the following year in an advisory capacity.

Vice-president – The vice-president presides at monthly meetings in the event that the president cannot attend, and in case of the latter’s resignation, shall succeed her/him in office. The vice-president keeps roll call at each meeting. The vice-president’s duties also include the purchase of flowers and/or cards for members who are unable to attend meetings due to medical problems, moving, birth of a baby, or the death of a close relative.

Secretary – The secretary records the minutes of monthly Club meetings, and reads the previous month’s minutes aloud. The secretary also conducts all official Club correspondence.

Treasurer – The treasurer(s) act as a custodian of all Club financial records, handle all Club funds, and pay all bills approved by the Board. At each Club meeting, the treasurer reports receipts and expenses for the month and reports the balance on hand. The treasurer, along with the Welcoming/Name tag committee, sets up a table at the meeting room entrance to greet members and guests. The treasurer collects guest and membership dues. In September, membership information is passed along to the yearbook committee. As new members join, membership information is shared with the Club members as an addendum to the yearbook. (Revised 8/2013).